June 23 – Committee of the Whole (COW)

Regarding the report dated June 16, 2014 from the Works Superintendent regarding Pickleball Courts, conclusion:

That Council refer the pickleball issue to the Parks Advisory Commission and that the Parks Advisory Commission be asked for advice on the type of facilities offered at Wain Road Park.

That Council send a letter to the Peninsula Recreation Commission in support of local pickleball players and request that Panorama Recreation staff work with local pickleball players to increase court accessibility and availability.

July 13 – COW

Regarding Pickleball Lines at Wain Road Tennis Courts, conclusion:

That Council refer the issue of pickleball to the Panorama Recreation Commission and the Stewardship Advisory Commission for consideration and recommendation.

August 17 – COW

Pickleball presentation

October 21 – Special Council

Pickleball: A. Osborne presented a petition against shared use of tennis courts

Conclusion:

That the correspondence dated October 5, 2015 from L. Brewster, Senior Manager, Panorama Recreation, regarding Pickleball Court Inventory, be received.

That the pickleball issue be considered at the next Strategic Planning session scheduled for early 2016

November 16 – Council

Regarding the Notice of Motion from Councillor Stock re: pickleball, conclusion:

That staff research and identify an appropriate location on existing park land in the District to offer to the Panorama Recreation Commission for the construction of outdoor pickleball courts in North Saanich.

February 15 – Council

Correspondence dated February 12, 2016 from L. Brewster, Senior Manager, Panorama Recreation, regarding meeting with Pickleball and Tennis representatives received.

July 18 – Council

Correspondence for Council’s information received from B. Hardy moved to the August meeting.

August 15 – Council

Correspondence dated July 12, 2016 from B. Hardy regarding pickleball referred to the September 19, 2016 meeting of Council.

September 12 – COW

Regarding Pickleball Lines on Tennis Courts, conclusion:

That pickleball lines not be placed on the Wain Road Dee Bailin Memorial tennis courts.

That Council direct staff to include information related to the potential refurbishment of the Parkland tennis courts for both tennis and pickleball with the upcoming staff report for municipal land available for pickleball.

That the pickleball staff report be on an agenda no later than January 2017.

January 23 – COW

Regarding the Pickleball Facilities Plan, conclusion:

That Council:

1. Receive the Pickleball Facilities Plan staff report;
2. Authorize staff to have four new pickleball courts constructed at Wain Road Park and allocate $120,000 in funding for the project; and
3. That the courts be located in the northeast corner of Wain Road Park and consideration be given to future pickleball court development at Wain Road Park.

That the amount of $120,000 for pickleball courts be pre-approved before the 2017 budget.

** Note ** This funding amount came from the District’s General Amenity Fund, which is made up of developer contributions.

September 18 – Council

Peninsula Pickleball Club correspondence received.

November 19 – Council

R. Johnson re: picnic tables at pickleball courts correspondence received

June 17 – Council (view the recorded meeting)

Regarding Pickleball Court Reservation for Tournament Event, conclusion:

That Council authorize the Saanich Peninsula Pickleball Association to host a tournament on all four pickleball courts at Wain Park on Saturday, July 20th, 2019.

February 3 – Council (view the recorded meeting)

Regarding Presentation – Saanich Peninsula Pickleball Courts at Birch Road, conclusion:

That the request from the Saanich Peninsula Pickleball Association be referred to the Parks Master Plan for consideration in the development of the Parks Master Plan

That Council refer the Saanich Peninsula Pickleball Association request to the Budget Committee

March 5 – Budget (view the recorded meeting)
March 16 – Council (view the recorded meeting)

Budget Committee Report, conclusion:

That:
a.)  Council ask the Pickleball Association do further work on the proposal; and
b.)  the Pickleball courts be considered as part of the Official Community Plan and Parks Master Plan review.

That Council not consider the Pickleball investment in the 2020 budget year.

June 15 – Council (view the recorded meeting)

Correspondence dated June 7, 2020 from C. Becker and staff response dated June 10, 2020 from the Director of Infrastructure Services regarding pickleball sign and policies received.

Correspondence received June 8, 2020 from D. Foster and staff response dated June 8, 2020 from the Director of Infrastructure Services regarding pickleball courts at Wain Road received.

Correspondence dated June 8, 2020 and June 10, 2020 from D. Bentley and J. Stone regarding Wain Road Park pickleball courts referred to staff for a report.

Correspondence received June 15, 2020 from the Campbells of North Saanich regarding pickleball referred to staff for a response.

July 13 – COW (view the recorded meeting)

Regarding Wain Park Pickleball Facility, conclusion:

That Council direct staff to request that the Birch Road residents and the Saanich Peninsula Pickleball Association representatives continue to meet in an effort to arrive at a modified facility hours of operation and that staff report back on the outcome of those discussions at the August 17, 2020 Council meeting.

That Council request that the Saanich Peninsula Pickleball Association gather feedback from pickleball players that are not part of the Saanich Peninsula Pickleball Association to gage their support for modified facility hours of play. 

That Council direct staff to consider implementing signage at the facility based on the outcome of the August meeting.

That Council direct staff to make best efforts to determine the actual use of the courts in terms of days and hours of use for a typical week by communicating with the Saanich Peninsula Pickleball Association. 

July 13 – Council (view the recorded meeting)

Wain Road Pickleball Courts correspondence received.

August 17 – Council (view the recorded meeting)

Conclusion:

That the correspondence dated August 11, 2020 from C. Reid and correspondence dated August 15, 2020 from D. Bentley and J. Stone regarding Wain Road Pickleball Courts be received.

That Council create a sub-committee of three consisting of Councillors Gartshore, McClintock and Pearson to review the feedback received to date regarding noise at the Wain Road Pickleball Courts and report back to Council with recommended action no later than September 28, 2020.

Pickleball correspondence received.

September 28 – Special Council (view the recorded meeting)

Regarding Wain Road Pickleball Courts, conclusion:

That Council recommend that effective immediately the hours for the Wain Road Pickleball Courts shall be:

Monday 8:00 a.m. to 6:00 p.m.
Tuesday 8:00 a.m. to 8:00 p.m.
Wednesday 8:00 a.m. to 8:00 p.m.
Thursday 8:00 a.m. to 8:00 p.m.
Friday 8:00 a.m. to 6:00 p.m.
Saturday 8:00 a.m. to 6:00 p.m.
Sunday 9:00 a.m. to 4:00 p.m.

That Council direct staff to update the signage at the Wain Road Pickleball Courts to reflect the new hours as agreed to by Council and to include the message to please not use the courts outside of the posted hours to minimize the impact on neighbours.

December 7 – Council (view the recorded meeting)

Regarding the correspondence received November 12, 2020 and November 13, 2020 regarding Pickleball, conclusion:

That Council direct staff to review the operational feedback received from residents and pickleball participants in addition to review of the previous staff report and the options presented and report back to Council in November 2021.

January 11 – Special Council (view the recorded meeting)

Regarding the correspondence received December 16, 2020, from D. Bentley regarding the Wain Road Pickleball courts, conclusion:

That Council direct staff to investigate the installation of timed locking mechanisms on the courts to prevent access outside of permitted times.

February 1 – Council (view the recorded meeting)

The correspondence dated January 19, 2021 to January 26, 2021 regarding pickleball received for inclusion in the November 2021 report on the operational feedback for the pickleball courts.

March 1 – Council (view the recorded meeting)

The correspondence dated February 5, 2021 from D. Bentley, February 5, 2021 from M. Houle and February 9, 2021 from P. Brown regarding pickleball received for inclusion in the November 2021 report on the operational feedback for the pickleball courts.

March 15 – Council (view the recorded meeting)

Regarding Timed Locks – Wain Park Pickleball Courts, conclusion:

That the report dated March 1, 2021 from the Works Superintendent regarding Timed Locks – Wain Park Pickleball Courts be received for information and referred to the November 2021 pickleball operational review. (Motion #177)

That Council direct staff to revise operating hours sign to be more visible and place signs on all entrance gates.

That Council direct staff to consider the use of monitoring equipment to determine pickleball court usage and bring back the information to Council no later than August.  DID NOT CALL THE QUESTION

That Council refer motion #177 to the next Council meeting.

April 12 – Special Council (view the recorded meeting)

Regarding Timed Locks – Wain Park Pickleball Courts, conclusion:

That Council direct staff to consider the use of monitoring equipment to determine pickleball court usage and bring back the information to Council no later than August. (Motion #177)

That motion #177 be withdrawn.

That Council direct staff to consider options for monitoring pickleball usage during the spring and summer periods and report back as soon as possible.

That the Mayor write a letter to Quirks & Quarks to see if they can solve the pickleball issue in North America.

That the correspondence dated March 23, 2021 and March 28, 2021 from D. Bentley and March 24, 2021 from P. Brown regarding Pickleball be received.

June 7 – Council (view the recorded meeting)

Regarding Wain Park Pickleball Facility – Monitoring Usage, conclusion:

That Council receive report dated June 7, 2021 from the Director of Infrastructure Services regarding Wain Park Pickleball Facility – Monitoring Usage for information.

November 15 – Council (view the recorded meeting)

Regarding Wain Park Pickleball Facility – Operational Update, conclusion:

That Council receive the Staff Report No. IS-21-003 re: Wain Park Pickleball Facility – Operational Update for information and direct staff to explore noise mitigation options.

May 2 – Council (view the recorded meeting)

Correspondence received May 2, 2022, from R. Ellis regarding pickleball in our community.

May 9 – COW (view the recorded meeting)

Wain Park Pickleball Facility – Noise Mitigation added to agenda

Correspondence received May 8, 2022 from M. Dauncey regarding support for pickleball in the community.

Regarding Wain Park Pickleball Facility – Noise Mitigation, conclusion:

That Council receive Staff Report No. IS-22-011 for information.

That Council direct staff to refine cost estimates and report back on the timed locks short-term option which can be implemented in 2022.

That Council direct staff to further investigate:
1. medium-term options, utilization of other facilities, and explore feasibility of swapping tennis and pickle-ball; and,
2. long-term options and whether parking expansion is needed,
And report back to Council later in 2022 with recommendations regarding Wain Park Pickleball Facility – Noise Mitigation.

May 16 – Council (view the recorded meeting)

Regarding Wain Park Pickleball Facility – Noise Mitigation, conclusion:

That Council receive Staff Report No. IS-22-011 for information.

That Council direct staff to refine cost estimates and report back on the timed locks short-term option which can be implemented in 2022.

That Council direct staff to further investigate:
1. medium-term options, utilization of other facilities, and explore feasibility of swapping tennis and pickle-ball; and,
2. long-term options and whether parking expansion is needed,
And report back to Council later in 2022 with recommendations regarding Wain Park Pickleball Facility – Noise Mitigation.

Regarding the correspondence received on April 10 & 25, & May 2, 2022 from S. Morphet, the Saanich Peninsula Pickleball Association and R. Eillis regarding pickleball in North Saanich, conclusion:

That the correspondence received on April 10 & 25, & May 2, 2022 from S. Morphet, the Saanich Peninsula Pickleball Association and R. Eillis regarding pickleball in North Saanich be referred to staff for consideration as part of the Wain Road Pickleball Facility noise mitigation initiative.

June 20 – Council (view the recorded meeting)

Correspondence received June 20, 2022, from E. Dickson regarding pickleball court noise mitigation. Referred to staff for response.

Regarding Staff Reports – Wain Road Pickleball Facility – Short Term Noise Mitigation, conclusion:

That Council:
1. Receive Staff Report No. IS-22-019 for information; and,
2. Direct staff to retain a security firm to close the courts at the end of each day at an estimated cost of $3,000 for 2022.

July 11 – Council (view the recorded meeting)

Correspondence received July 4 & 5, 2022 from K. & R. Krogstad and D. Bentley regarding pickleball courts received for information.

June 19 – Council (view the recorded meeting)

Regarding the Notice of Motion – Mayor Jones Re: Proposed New Location for Pickleball Courts and Closure of Pickleball Courts at Wain Park, conclusion:

That Council direct staff to prepare a staff report to explore options for the potential relocation and construction of pickleball courts at Blue Heron Park including the closure and repurpose of the pickleball courts at Wain Park.

August 14 – Council (view the recorded meeting)

Regarding Emails received between July 6 – August 4, 2023 regarding Pickleball Courts from K. Bridgen (2) and E. Dickson, conclusion:

That the emails received between July 6 – August 4, 2023 regarding Pickleball Courts from K. Bridgen (2) and E. Dickson, be referred to staff for response.

October 16 – Council (view the recorded meeting)

Regarding Relocation of Pickleball Courts, conclusion:

That Council:
Receive staff report IS-23-016 titled Relocation of Pickleball Courts for information; and
Direct staff to conduct a District wide site feasibility review resulting in prioritization of potential pickleball sites; and
further direct staff to respond accordingly to the letter received October 16, 2023, from B. Watson in regard to concerns detailed by the Saanich Peninsula Pickleball Association. (Late Item)

Regarding Late Item 8(a)(v) Email received October 16, 2023 from B. Watson with subject line Relocation of Pickleball Courts, conclusion:

See Staff Report IS-23-016

November 6 – Council (view the recorded meeting)
Email dated October 26, 2023, from B. Watson on behalf of R. Ellis, with the subject line possible relocation of Wain Park pickleball courts for information received

December 4 – Council (view the recorded meeting)

The following late items were received and added to the agenda accordingly:
Pertaining to:

Item No. 5(d) – Public Hearing, Public Input on the Public Hearing Matter
• Letter received December 4, 2023, from J. Plant and R. Dignan with subject matter Rezoning Application REZ 2022-01 for Lot 2,
Sections 13 and 14, Range 1 East, North Saanich District, Plan 9126 – 10180 Littlewood Road.
Item No. 10(a)(i) – Pickleball Court Site Feasibility Review
• Email received December 4, 2023, from G. Insley with subject line Parks, trails, beach access.
• Email received December 4, 2023, from a member of the Public, with subject line Support for location of 6 proposed PB courts.
• Email received December 4, 2023, from T. Sears, with subject line Pickleball Court location.
• Email received December 4, 2023, from Peninsula Community Pickleball Club Board of Directors, with subject line Relocation of the Wain Road Pickleball Courts.
• Email received December 4, 2023 from S. Dening, with subject line Proposed Pickle Ball at Cy Hampson.
• Email received December 4, 2023, from K. Sucksmith and G. Sucksmith, with subject line Council meeting – pickleball sites.
• Email received December 4, 2023, from a member of the Public, with subject line Dec 4, 2023 Agenda – Council meeting.
• Email received December 4, 2023, from Y. Staples, with subject line Pickle Ball Courts.

Regarding Reports – Pickleball Court Site Feasibility Review, Staff Report No. IS-23-020, conclusion:

That Council:
1. receive Staff Report No. IS-23-020 titled Pickleball Court Site Feasibility Review; further
2. direct staff to explore sound mitigation options at the Wain Road pickleball court site and report back to Council on type, lifespan and cost of the sound mitigation options; and further
3. continue with concept development to 30% of Cy Hampson Park, Blue Heron Park and Hospital Hill site locations; and further
4. bring the matter forward to the Peninsula Recreation Commission.

January 15 – Council (view the recorded meeting)

The following late items were received and added to the agenda accordingly:
Pertaining to:

2. Item No. 7(a)(iii) – REPORTS – Pickleball Court Site Feasibility
Review – Public Engagement (Attachment No. 1 Pickleball correspondence received December 2023
– January 2024)
• Email received January 11, 2024, from N. Trueman
• Email received January 11, 2024, from D. Tarasoff
• Email received January 11, 2024, from D. Grant
• Email received January 12, 2024, from C. Richards
• Email received January 12, 2024, from J. McLaren
• Email received January 12, 2024, from R. Harrison
• Email received January 15, 2024, from A. Graham
• Email received January 15, 2024, from B. Radford
• Letter received January 15, 2024, from J. McKinnon
• Email received January 15, 2024, from V. Bridge
• Email received January 15, 2024, from D. Trann

Regarding the Public Participation Period, conclusion:

That the 20 minutes allotted for the Public Participation period commence with the first member of the Public to speak in regard to pickleball.

Regarding Staff Report – Pickleball Court Site Feasibility Review – Public Engagement, conclusion:

MAIN MOTION:
That Council:
1. Upon considering the recent public input received, withdraw part 3 of resolution #503 as voted at the December 4, 2023, Regular Council Meeting; and
2. Direct staff to undertake review of soft ball use only at Wain Road pickleball courts.  That staff report back to Council recommendations for implementation and enforcement of soft ball use only at Wain Road pickleball courts.

SECOND MOTION: That the Main Motion be divided in order to consider part 1 and part 2 separately.
DEFEATED

A Vote was called to the main motion and declared CARRIED.

January 29 – Council (view the recorded meeting)

Correspondences received January 2024 regarding Pickleball:
• Email received January 15, 2024, from C. Weiss
• Email received January 15, 2024, from I. Desmarais
• Email received January 17, 2024, from Anonymous
• Email received January 17, 2024, from D. Crozier
• Email received January 17, 2024, from P. Humble

April 29 – Council (view the recorded meeting)

Regarding Reports – Pickleball Mitigation, conclusion:

That Council direct staff to:
1. Permanently close the pickleball courts located at Wain Road effective as of 7:30 a.m., May 7, 2024;
2. Place a secure lock on the access gate to the courts; and
3. Place a sign on the gate or fence adjacent to the gate that informs public of the closure and applicable time and day, and notification of closure sign to be in place by 4:00 p.m., Wednesday, May 1, 2024.

May 6 – Council (view the recorded meeting)

Correspondence received April 2024 – May 2024 regarding Pickleball – Wain Road Courts:

• C. Reid
• A. Majeed
• A. Woermke
• R. Lemieux and J. Lemieux
• A. Edgell
• G. Roberts and M. Roberts
• W. Danis
• P. Crober
• M. McC-sen
• P. Guest
• T. Middleton
• Peninsula Pickleball Club (x3)
• R. Cyr
• D. Dickson (x2)
• M. Mooney
• R. Searle
• P. Sumida
• J. McNeeley
• M. Stofer
• R. Lawrence
• T. Novosad and J. Novosad
• B. Harrigan
• A. Anderson
• G. Mason
• E. Young
• B. Hadden (Hardy)
• A. Blyth
• P. van Adrichem
• S. Service
• R. Ellis
• G. Clarke and K. Clarke
• S. Burkett

Council statement on pickleball

Resolution No. 156 – MAIN MOTION: That Council approve the Regular Council meeting agenda held May 6, 2024, with the inclusion of the late items and further, that late item 8 (b)(i)be moved before Item No. 5 PUBLIC PARTICIPATION; and, further that the agenda be renumbered accordingly.

Resolution No. 157 – AMENDMENT MOTION: That Item No.11 (c) CORRESPONDENCE FOR COUNCIL’S INFORMATION – Correspondence received April 2024 – May 2024, regarding Pickleball – Wain Road Courts be moved to CORRESPONDENCE as Item No. 10(b).
A Vote was called on the Main Motion as amended and declared CARRIED.
OPPOSED: Councillor Shrivastava and Mayor Jones